Purchasing Assistant

Key Responsibilities:

• Assist with sourcing inventory and non-inventory items and identifying potential suppliers.
• Prepare and process purchase orders based on approved purchase requisitions.
• Liaise with suppliers to confirm order status, delivery schedules and required documentation.
• Assist with evaluating supplier performance and maintaining strong supplier relationships.
• Coordinate the preparation and processing of import permits and licenses.
• Liaise with Customs Brokers, shipping companies and regulatory agencies on import-related matters.
• Coordinate with the Finance Department to facilitate timely supplier payments and import clearance.
• Maintain import clearance registers, permit logs and other purchasing records.
• Prepare monthly marine insurance reports and declarations for imports.
• Assist with monthly purchasing reports, stock counts and general departmental administration.
• Provide support to the Purchasing & Logistics Manager and relief at the Retail Store when required.