Supply Chain Coordinator

Key Duties & Responsibilities

Inventory Control & Validation

Validate all inventory transactions, including:

• Free goods and physician samples allocations
• Private market and government goods receipts
• Landed cost calculations
• Inventory write-offs
• Monitor stock levels to identify overstock and understock situations and recommend corrective actions.

Validate monthly stock reports, including:

• Stock & Sales Reports
• Expiry Reports
• Inventory Write-Off Summaries
• Net Sales Reports

Stock Counts & Reporting

• Coordinate and support quarterly physical stock counts, ensuring accuracy and reconciliation of variances.
• Prepare detailed inventory, sales, logistics, expiry, and customer group reports as requested by Management and the Managing Director.

Purchasing & Supplier Coordination

• Prepare and manage assigned purchase orders for inventory.
• Utilize the Company’s ERP system to track shipments and delivery timelines.
• Liaise with suppliers and logistics partners to follow up on shipping documents and ensure timely delivery of goods.
• Collaborate closely with logistics managers to align purchasing decisions with demand forecasts.

Forecasting & Demand Planning

• Prepare monthly rolling forecasts by product and supplier based on private and government market demand.
• Monitor rolling forecasts generated by customers and identify risks or variances.
• Prepare monthly deal sheets based on stock levels, sales trends, and inventory performance for management review.

Financial & Sales Support

• Validate credit notes prepared from customer returns and coordinate with the Accounts Department to ensure customer accounts are updated accurately and on time.
• Prepare quarterly price comparisons and internal product analyses to support pricing and procurement decisions.
• Analyze market trends and competitor practices to identify opportunities for sales optimization and improved inventory turnover.

Continuous Improvement

• Identify and recommend process improvements to reduce waste, improve efficiency, and strengthen inventory accuracy and supply chain performance.
• Perform any other related duties as assigned by Management in support of operational objectives.