Personal Assistant to the Managing Director
- Kingston
- Personal Assistant to the Managing Director
- Secretarial & Admin
- Full-Time
- Kingston
- Accepting Applications
- Listed: 1 week ago
- Key Details
- Salary Amount: Undisclosed
- Salary Type: Annual
- Gender: Male or Female
- Experience: 2 years
- Career Level: Entry Level
- Qualification: Associate Degree
- Job Overview
Our client, a leading Fast-Moving Consumer Goods (FMCG) company in Kingston, is seeking a highly organized and proactive Personal Assistant to support their CEO. The ideal candidate will manage the CEO’s schedule, coordinate meetings, handle confidential correspondence, and provide administrative and personal support to enhance efficiency. This role requires strong attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment. Experience in executive support and proficiency in Microsoft Office are essential.
- Responsibilities/Duties
- Act as the first point of contact for the CEO, managing correspondence and communications with professionalism.
- Organize and maintain the CEO’s calendar, schedule meetings, and coordinate appointments.
- Arrange domestic and international travel, including itineraries, accommodations, and transportation.
- Prepare reports, presentations, and briefing materials as needed.
- Assist with managing personal tasks, including special events or reservations.
- Handle confidential information with discretion and integrity.
- Liaise with internal and external stakeholders on the CEO’s behalf.
- Perform ad-hoc tasks and projects as assigned
- Skills & Certifications
- Associate Degree in Business Management, Secretarial studies or related discipline
- Proven experience as a Personal Assistant, Executive Assistant, or in a similar role.
- Exceptional organizational and multitasking skills.
- Strong written and verbal communication abilities.
- High level of professionalism and confidentiality.
- Proficiency in [software tools, such as Microsoft Office Suite, etc.].
- Ability to work well under pressure and meet tight deadlines.
- Flexibility to occasionally work outside regular hours.
- Working Conditions
The Personal Assistant to the CEO will work in a fast-paced corporate environment at the company’s headquarters in Kingston. This role requires full-time, on-site availability, with occasional extended hours to accommodate the CEO’s schedule, including early mornings, evenings, and weekends as needed. The position involves frequent interaction with senior executives, clients, and stakeholders, requiring professionalism and discretion. The candidate must be comfortable handling confidential information, managing high-pressure situations, and coordinating multiple tasks simultaneously. Some travel may be required for meetings, events, or other business-related activities.
